Requirements:

• Prepare and present 4 x sponsorship videos (sponsor videos will be provided)

• Prepare and present dinner production with sponsors and nominee snippets 

• Prepare and present 10 award winner productions (nominees listed/present winners) 

• Prepare and present production for 10 awards 

• All graphics and animations for productions 

• Ability to connect to Community Hall System to present all awards 

• Onsite run through on day prior to event time tba 

• Assist with all/any IT related problems during the event (required to be onsite from 5 p.m. to approx 8:30 p.m.)

• fill in music night of event/DJ 

Time Frames:
20 September: Name of nominees and snippets provided
28 September: Name of winner provided
1 October: Sponsorship videos provided
22 October: video run through
24 October: Event date

Requirements:

• General Event Photos including tables, catering, music etc. 

• Photobooth camera and lights (back drop drape provided) 

• Photos of presentations

• Photos of each winner 

• Photos of each winner group after the formal award has been presented 

• Group photos as requested 

Time Frames:
24 October: Event date (approximate time onsite 4:30 p.m. to 9:30 p.m.) 

Requirements: 

5 beers (Including local options)
1 red wine/1 white wine
3-4 cooler options
Hard liquor including: Vodka, White Rum, Spiced Rum, Rye & Lost Things

Time Frames:
22 October, 2025 - pick up
25 October, 2025- drop off unused product 

Take down (Saturday, October 25, 2025)
Requirements: 

• take down and tidy the Community Hall after the awards of excellence 

• Duties include but are not limited to:
  Place all tablecloths in bags provided
  Group any decorations etc. into one area for easy collection
  Stack chairs at the back of the hall Wash all used tables
  Stack tables under the stairs
  Remove all cardboard from the Hall 
  Remove all garbage and place it in the outside dumpster
  Remove all recyclables & cardboard from the hall
  Dust mop the main hall floor
  Assist with carefully relocating the stairs
  Move coat racks to the back hallway
  Assist with loading vehicles if needed
  Move the piano and stairs back to original locations

Please note:  You are not required to remove garbage or clean the bathrooms

Time Frames:
10:00 a.m. arrival at the Hall

Compensation Donation: $300 

Requirements: 

• available to not for profit/volunteer organizations in the Chamber region 

• volunteers to make and pour drinks for event attendees (approx 350 people) 

• 2 volunteers to sell tickets 

• 4 volunteers (minimum) to be at the bar 

• minimum of 6 volunteers at all times (may be broken into shifts) 

• 3 bar  volunteers must have a valid Pro-serve 

• All volunteers must be 18 years or older and comfortable serving alcohol 

Dress Code: Semi- Formal 

Time Frames:
4:30 p.m. arrival at the Hall
5:00 p.m. bar open for service
2:00 a.m. latest event will be completed  (more likely 1-1:30 a.m.)

Additional Information:
The Chamber organizes all the supply pick up/drop off.  We just need volunteers to look after the bartending (including making & pouring drinks), liquor ticket sales, and assist with cleaning the bar area and tables once the catering team has departed, etc.  A full list of duties will be provided. 

Compensation Donation: $500 plus you keep the tips & empties 

Requirements:

•  10 awards engraved as per the below photo

• metal provided by supplier 

• attach metal to wood 

Each award to Include: Chamber Logo, name of the award, sponsors name, year of award and this years winner 

Time Frames:
30 September: Name of winner provided
20 October: Awards ready for pick up or delivered 

*please note design is already created. See photo at bottom of webpage for reference.

Requirements: 

• Prepare and design a 40 -page booklet 

• Prepare adverts for businesses who are unable to provide their own 

• Approx. 20 pages to be advertisements 

• Prepare the Chamber’s adverts 

• Print 160 booklets (paper 80lb gloss, 5.5 x 8.5, full color)   

• Deliver the booklet to the Chamber of Commerce 

• All graphics and design to be provided by the company 

Time Frames:

30 September: content to be provided to designer 
15 October: booklet to be delivered
24 October: Event 

Requirements:

• Prepare and provide locally baked product for 300-340 guests

• Items must be presented on tables of 8 people 

• Preferred items to be placed on tables by the baker 

• Must follow all guidelines for food services by Alberta Health Services 

• Presentation on tables to be discussed and/or suggested in quote

Time Frames:
Delivered to the Community Hall prior to 5 p.m. on October 24, 2024

Bread and Dessert may be quoted together or separately.