Requirements:

• Prepare and present 4 x sponsorship videos (sponsor videos will be provided)

• Prepare and present dinner production with sponsors and nominee snippets 

• Prepare and present 10 award winner productions (nominees listed/present winners) 

• Prepare and present production for 10 awards 

• All graphics and animations for productions 

• Ability to connect to Community Hall System to present all awards 

• Onsite run-through on day prior to event time TBA 

• Assist with all/any IT related problems during the event (required to be onsite from 4:30 pm to approx 9:00 p.m.) 

This role may be combined with DJ services, so feel free to provide a combined quote for both.

Time Frames:
20 September: Name of nominees and snippets provided
28 September: Name of winner provided
1 October: Sponsorship videos provided
21 October: video run through
23 October: Event date

Requirements:

• Ability to connect to Community Hall System

• Onsite run-through on day prior to event - time TBA 

• Provide music for the entire evening: lower volume level for cocktail hour mingling; fill-in music between presentations; dance music after the award ceremony

• Required to be onsite from 4:30 pm for set up and sound check to approx 10 pm

This role may be combined with Animation/Video Production/IT Support services, so feel free to provide a combined quote for both.

Time Frames:
20 September: Name of nominees and snippets provided
28 September: Name of winner provided
1 October: Sponsorship videos provided
21 October: video run through
23 October: Event date

Requirements:

• General Event Photos including tables, catering, music etc. 

• Photos of presentations

• Photos of each winner 

• Photos of each winner group after the formal award has been presented 

• Group photos as requested 

Time Frames:
23 October: Event date (approximate time onsite 5:00 pm to 9:00 pm) 

Requirements:

• 5 beers (Including local options)

• 1 red wine/1 white wine

• 3-4 cooler options

• Hard liquor including: Vodka, White Rum, Spiced Rum, Rye & Lost Things

Time Frames:
21 October, 2026 - pick up
24 October, 2026- drop off unused product 

Take down (Saturday, October 24, 2026)

Requirements:

Take down and tidy the Community Hall after the Awards of Excellence 

Duties include but are not limited to:

• Place all tablecloths in bags provided

• Group any decorations etc. into one area for easy collection

• Stack chairs at the back of the hall

• Wash all used tables

• Stack tables under the stairs

• Remove all cardboard from the Hall 

• Remove all garbage and place it in the outside dumpster

• Remove all recyclables & cardboard from the hall

• Dust mop the main hall floor

• Assist with carefully relocating the stairs

• Move coat racks to the back hallway

• Assist with loading vehicles if needed

• Move the piano and stairs back to original locations

Please note:  You are not required to remove garbage or clean the bathrooms

Time Frames:
10:00 a.m. arrival at the Hall

Compensation Donation: $300 

Requirements:

• Available to not-for-profit/volunteer organizations in the Chamber region 

• Volunteers to make, mix, and pour drinks for event attendees (approx. 350 people) 

• 2 volunteers to sell tickets 

• 4 volunteers (minimum) to be at the bar 

• Minimum of 6 volunteers at all times (may be broken into shifts) 

• 1 bar volunteer per shift (of 4 bar volunteers - or 25%) must have a valid Pro-serve

• All volunteers must be 18 years or older and comfortable serving alcohol

• Provide excellent customer service  

Dress Code: Semi-Formal (black attire preferred)

Time Frames:
4:30 pm arrival at the Hall for prep and set-up
5:30 pm bar open for service
9:30 pm Last Call

Additional Information:
The Chamber organizes all the supply pick up/drop off.  We just need volunteers to look after the bartending (including making & pouring drinks), liquor ticket sales, and assist with cleaning the bar area and tables once the catering team has departed, etc.  A full list of duties will be provided. 

Compensation Donation: $500 plus you keep the tips & empties 

Requirements:

• 10 awards engraved as per the below photo

• Metal provided by supplier 

• Attach metal to wood 

Each award to Include: Chamber Logo, name of the award, sponsors name, year of award and this years winner 

Time Frames:
30 September: Name of winner provided
20 October: Awards ready for pick up or delivered 

*please note design is already created. See photo at bottom of webpage for reference.

Requirements:

• Prepare and design a 40 -page booklet 

• Ability to prepare adverts for businesses who are unable to provide their own as a separate service billable directly to customer

• Approx. 20 pages to be advertisements 

• Prepare the Chamber’s adverts 

• Print 160 booklets (paper 80lb gloss, 5.5 x 8.5, full color)   

• Deliver the booklet to the Chamber of Commerce 

• All graphics and design to be provided by the company 

Time Frames:

30 September: content to be provided to designer 
15 October: booklet to be delivered
23 October: Event 

Requirements:

• Prepare and provide locally made product for 300-350 guests

• Items must be presented on buffet

• Preferred items to be placed on buffet by the caterer 

• Must follow all guidelines for food services by Alberta Health Services 

• Presentation on buffet to be discussed and/or suggested in quote

• Provide own staff for event to monitor and service buffet as needed, set-up, and clean up food service

Time Frames:
Arrive at the Community Hall at 4:30 pm for set-up and prep on October 23, 2026

Requirements:

• Prepare and provide locally baked product for 300-350 guests

• Items must be presented on buffet

• Preferred items to be placed on buffet by the baker 

• Must follow all guidelines for food services by Alberta Health Services 

• Presentation on buffet to be discussed and/or suggested in quote

• Provide own staff for event to monitor and service desert buffet as needed, set-up, and clean up dessert service

Time Frames:
Arrive to the Community Hall at 4:30pm. on October 23, 2026